Our client is a genuine and trusted organisation that is focused on the wellbeing of New Zealanders, providing support and services to families and communities across the country.
Currently they are looking for a Services Administrator to join their Porirua Branch and fulfil a range of duties including providing executive assistance support to senior team members, overseeing and managing centralised administration support and providing secretarial support for a variety of calendar events and committees.
Further duties of this role include:
- Providing exceptional service across the business responding to, and managing frontline enquiries via email, phone and in person.
- Co-ordinate and develop the annual calendar of meetings and events to support managers with the organisation of their regular meetings, where required ensure minutes are recorded appropriately and distributed, and action points monitored
- Providing input into training and orientation plans for select staffing areas
- Providing support with the practical organization and arrangements for meetings, as required, such as room bookings, travel bookings, car parking, catering etc
- Coordinating all communication to the wider organisation including the provision of a regular newsletters or communications
- Managing the policy review process, provide feedback and input into key policy documents, ensure they are written clearly and concisely and communicated appropriately.
To be successful in this role we envisage the ideal applicant will bring a range of qualities and strengths including:
- Ability to provide exceptional customer service by being visible, accessible and approachable
- Ability to foster and nurture a co-operative culture within the team
- Excellent time management and organisational skills with the ability to prioritise, meet deadlines and adapt if/when required
- Ability to adjusts work style and approach to fit in with requirements
- Constantly looks for innovative ways to achieve greater levels of efficiency, cost-effectiveness and growth
- Accurate keyboard skills, and excellent knowledge of MS Office
Along with the above mentioned strengths, experience in the following would be highly advantageous:
- Working with contracts and policies and working with detailed documents
- Proof reading documents for grammar and punctuation
- Working with at a senior management team, and having a large portfolio of senior managers to support
- Experience in managing the delivery of a customer service-oriented administration support function and managing employees who work within the function
In return, you will be part of an organisation that encourages development and will support you throughout your career journey. If you are looking for an exciting and challenging role and a company that is supportive and progressive, this is the one you are looking for.
If you believe you this could be your ideal role, we welcome your application. Apply today!
Apply via the link below
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